Subsidiary Crown Policy Manual


 

Table of Contents                  

Introduction

Appointment of External Auditors

  • This policy is intended to provide guidance on the audit tendering and approval process. These policies and procedures apply either on the expiry of an audit engagement term or on the termination of an audit engagement.

Authorization & Disclosure of Subsidiary Investment Activities

  • The intent of this policy is to clarify and provide direction on the interpretation of subsection 29(1) of The Crown Corporations Act, 1993 as a requirement for CIC, CIC Crown corporations or designated subsidiary Crown corporations to seek approval for the purchase of shares, debentures and securities through wholly-owned subsidiaries incorporated under The Business Corporations Act.

CEO/CFO Certification Policy

  • The intent of this policy is to assist CIC and its subsidiary Crown corporations in developing a system for the adoption of CEO/CFO certification.

Crown Executive Compensation Policy and Procedures

  • The policy provides an overview of the executive compensation strategy applicable to CIC and all its subsidiary Crown corporation executive level employees.

Crown Sector Procurement Policies

Crown Sector Records Management Policy

  • This policy promotes Crown sector compliance with the records management provisions of The Archives Act, 2004, which includes developing and implementing approved administrative and operational records schedules, policies and procedures.

Crown Sponsorship Policy

  • This policy provides guidance regarding sponsorship and donation activity in the Crown corporations.

Crown Tendering Policy

  • The Guidelines represent “goals” in relation to Government’s construction tendering related to apprenticeship training, occupational health and safety, and employment equity.

Decision-Making Matrix

  • The Decision-Making Matrix provides high-level guidance regarding the responsibilities, authorities and accountabilities for various public policy and business decisions affecting the Crown sector. The subsidiary Crown corporation boards and management rely on the Matrix to determine who has final authority to make decisions in prescribed areas.

Directors' Code of Conduct

  • This policy outlines the basic legal and ethical obligations of all directors appointed to serve on a CIC subsidiary Crown corporation board.

Duty to Consult Policy

  • The objectives of the Saskatchewan Government’s Duty to Consult are:  to respect and protect Treaty and Aboriginal rights; to advance the process of reconciliation between Aboriginal and non-Aboriginal peoples and their respective claims, interests and ambitions; and to promote certainty, predictability and a stable, secure investment climate for the residents of the Province.

Dividend Policy

  • This policy provides clarification regarding the payment of dividends to the Shareholder by Crown subsidiaries.

Employment Diversity Policy

  • In keeping with CIC and Crown corporations public policy initiative, CIC and Crown corporations recognize and have a responsibility to serve and reflect the rich diversity of the people of Saskatchewan.

Enterprise Risk and Opportunities Management (EROM) Minimum Standards

  • The adoption and utilization of Enterprise Risk Management (EROM) practices, supported by comprehensive EROM frameworks, have become common practice among leading corporations, including public sector entities.

Governance Policy for Crown held Subsidiaries

  • This policy sets out the shareholder's expectations for how CIC subsidiary Crown corporation boards and management will govern the affairs of any wholly-owned subsidiary of the CIC subsidiary Crown corporation.

Out-of-Scope Short-Term Incentive Policy

  • This policy details the process for Crown corporations to follow should they wish to introduce a short term incentive plan (excluding executives) and the design and administration criteria that must be met to gain the necessary approvals.

Pandemic Planning Policy

  • These guidelines are intended to assist planners with formulating a corporate pandemic influenza plan tailored to the unique business circumstances of each Crown corporation. The guidelines also provide important concepts to support the development of other types of corporate emergency plans.

Performance Management Policy

  • Performance Management is the primary framework for measuring and evaluating each Crown corporation's overall business performance.

Phased In Retirement Policy

  • The purpose of this policy is to facilitate the Crown sector’s ability to manage the transfer of knowledge from employees nearing retirement and to provide opportunity for eligible employees to transition to retirement.

Privacy Framework

Protocol Regarding Lawyers Serving on CIC Crown Corporation Boards of Directors

  • The purpose of the Protocol is to provide guidance on the selection or retention of a law firm when a member of the law firm sits on the board of the Crown corporation selecting or retaining the law firm.

Public Interest Disclosure Act and Compliance Procedures

  • This policy outlines the procedures for Crown corporations to follow to facilitate disclosures of wrongdoing by Crown corporation employees under The Public Interest Disclosure Act .

Public Reporting Guidelines

  • CIC and its subsidiary Crown corporations provide disclosure on par with other publically accountable entities.

Purchase or Disposition of Real Property

  • This policy clarifies and provides direction on the interpretation of subsection 31 of The Crown Corporations Act , 1993 as a requirement for CIC, CIC Crown corporations or designated subsidiary Crown corporations to seek approval for the purchase or disposition of real property through wholly-owned subsidiaries incorporated under The Business Corporations Act.

Re-employment of Government Employees in Receipt of Severance/Enhanced Benefits

  • The purpose of this policy is to prevent individuals from receiving income from more than one entity within the Government of Saskatchewan at the same time.

Remuneration Schedule and Expense Guideline for Directors

  • This policy outlines the remuneration schedule and expense guidelines for directors appointed to CIC Crown subsidiary Boards of Directors.

Reporting of Losses Policy

  • This policy supports openness and accountability disclosing instances of loss resulting from fraud and other losses.

Retention and Disposition of Corporate Secretary's Notes

  • This policy governs the retention and disposition of hand-written notes taken by a CIC Corporate Secretary for the purpose of developing the minutes of a meeting of a CIC subsidiary Crown corporation board of directors, any committees of the subsidiary Crown board, or the board or committees of any other entity that the Corporate Secretary serves.

Sask First Investment Policy

  • This policy focuses the Crown sector on investing in infrastructure inside the province to support the development of a private sector driven Saskatchewan economy.

Saskatchewan Rate Review Panel Remuneration and Expense Policy

  • This policy outlines the remuneration schedule and expense guidelines for members of the Saskatchewan Rate Review Panel (SRRP).

Saskatchewan Rate Review Policy

  • This policy describes the mandate of the SRRP.  The SRRP provides the Minister of CIC with an independent opinion of the fairness and reasonableness of proposed public monopoly rate changes considering the interests of the customer, the Crown corporation and the public.

Significant Transaction Reporting Policy

  • This policy supports openness and accountability by publicly reporting transactions outside of the normal course of business.

Subsidiary Crown Corporation Chief Executive Officer Appointment Policy

  • This policy outlines the process to recruit, select and appoint the CEO of a CIC subsidiary Crown corporation.

Tabling of Documents and Disclosure Policy

  • In the interest of public accountability, all CIC Crown corporations will table all subsidiary corporations and pension plan financial statements, and table a report on newly incorporated business corporations.

Workplace Business Solicitation Policy

  • The guidelines address those situations where a business either seeks access to Crown corporation premises, or has been invited by a Crown corporation’s staff, for the primary purpose of the business selling its products and/or services to a group of the Crown corporation’s staff.